A ready chart of accounts and automatic entries
The school starts from a default chart of accounts, with sub-accounts opened automatically. Each fee type and each expense type has its own account, pre-filled under SYCEBNL, the OHADA accounting system for non-profit entities. A fee payment, a paid expense or a salary payment produces its entry: nothing is typed twice. The catch-up screen lists the documents from other modules still without an entry, says why, and lets you post them in a batch or one by one.
Journals, ledger, trial balance and checks
Entries are posted in double entry, validated for good, cancelled or reversed. Journals, the general ledger with the balance after each transaction and the year's trial balance can be read and exported. Matching pairs an invoice with its settlement, and bank reconciliation explains the gap with the bank statement, ticking items by hand or by importing the statement. The third-party balance shows what remains open for each supplier, family and staff member.
Financial statements and DSF
The income statement and the balance sheet are presented in the non-profit format of the SYSCOHADA framework, with the cash flow statement and notes next to the previous year. The DSF is built from your validated entries: a 69-sheet Excel workbook, generated in the background, for one school or for several schools of the same group. Year-end closing follows the closing checks, the auditor, the general meeting and the allocation of the result.
What a non-profit school needs
Family receivables are read by age, written down or written off. Restricted funds have their own sub-account, the donor register numbers gifts without gaps, and in-kind contributions (volunteering, lent premises) are valued. The fixed asset register calculates straight-line depreciation, projects show what they cost and who funded them, and the budget adopted by the board is followed against actual spending.