An item catalogue with alert thresholds
The catalogue is organised by categories, and each item has its thresholds and valuation method. Locations describe the stores, cupboards and rooms where stock is kept. Receipts, issues and transfers are recorded and follow their workflow; movements created automatically by other modules are easy to recognise. The dashboard shows what the stock is worth, what is missing, what moves over the financial year and what is on order.
From quotation to supplier invoice
A price request consults several suppliers and compares their quotations. The purchase order is created, approved, marked as sent and printed. On delivery, the storekeeper records what is received, accepted or refused, then validates to bring the stock in. The order's invoice is checked and approved, and its expense is followed in GO4SXPENSE until payment. Procurement statistics show orders, deliveries to receive, delays and low stock.
Stock counts and group-wide stock
A stock count is planned, counted area by area, then discrepancies are decided and the stock corrected. Requests from the canteen and the sick bay arrive in the store's inbox. In a group of schools, a single stock can serve every school, kept in one host school. Suppliers have their own record, with the items they deliver, and the supplier list can be exported. An item no longer in use can be deactivated, and the catalogue and each item record can be exported too.